Staff Schedules

Goal: Manage work schedules, time-off requests, calendar events, and hours reporting for staff.

Find it under Schedule → Staff Schedules in the sidebar.

Work Schedules Tab

Set recurring work schedules by staff member and location.

• Add schedule — select a staff member, location, day of week, start time, end time, effective dates, and optional notes
• Delete schedule — remove a schedule entry (to change, delete and re-add)
• Location filter — filter by location
• Schedules are grouped by staff member (sorted by last name)

Time Off Tab

Manage time-off requests from staff.

Request types: Sick, Vacation, Personal, Flex, Makeup, Holiday, Other

For Directors/Super Admins:

• View all pending requests (highlighted amber)
• Approve or deny with optional review notes

For staff submitting:

• Enter start date, end date, type, and reason

Status filter: All, Pending, Approved, Denied, Cancelled

Calendar Events Tab

Create organization-wide calendar events that appear on the main Calendar.

Event types: Staff Meeting, Training, Holiday, Field Trip, Graduation, Orientation, Fundraiser, Community Event, Other

Fields: Title, Description, Event Type, Location (optional), Date, Start Time, End Time, All Day toggle, Public/Internal visibility

Events marked as Public are visible on the public calendar. Internal events are staff-only.

Hours Report Tab

Generate a staffing hours summary for any date range (defaults to current month).

Output columns: Staff Name, Scheduled Hours, Time Off Hours, Net Hours — with a totals row.

Related Guides

• Calendar — view staff time-off and events on the calendar
• User Management — staff accounts and roles