Terms & Locations

Goal: Create and manage terms (time periods) and understand how locations work in VoTech.

Terms

A term is a time period during which classes run — similar to a semester or quarter. Every class belongs to a term.

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Creating a New Term

1. Click Terms in the sidebar under Program
2. Click Create Term
3. Enter:
   • Term name — e.g., "Spring 2026" or "Q2 2026"
   • Start date
   • End date
4. Click Create

Editing a Term

1. Open the Terms page
2. Click the term you want to edit
3. Update the name, start date, or end date
4. Click Save

Active Term

Only one term is "active" at a time. The active term is:

• The default when creating new classes
• What shows in the attendance dropdown
• What the dashboard reports on

To change the active term:

1. Open the Terms page
2. Click Set Active on the term you want to activate

Locations

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Locations are managed in the database and can be added or modified by a Super Admin. VoTech currently has three physical locations:

Location Details

1. Click Locations in the sidebar under Program
2. Click a location to see:
   • Active classes at this location
   • Staff assigned to this location
   • Student count — enrolled students
   • Attendance summary — aggregate stats

Editing Location Details

Super Admins can edit location information:

1. Open the location detail page
2. Click Edit
3. Update the information
4. Click Save

How Locations Affect Access

Locations are the primary scoping mechanism in VoTech:

• Staff see students at their assigned location(s) — a Case Manager at Medford sees Medford students only
• Directors see their county — a Jackson County Director sees Medford + Shady Cove
• Super Admins see everything
• Students are assigned to one location when enrolled

Related Guides

• Managing Classes
• The Dashboard
• Understanding Your Role