Permission Matrix

Who can do this:Super AdminDirectorCase ManagerCoordinatorAsst. CoordinatorGrant WriterVolunteer

Goal: See the complete feature-by-feature breakdown of what each role can access in VoTech.

Use the search box below to filter by feature name. Green = full access, Red = no access, Yellow = conditional access with notes.

Permission matrix showing role-based access (light theme)

Feature	Super Admin	Director	Case Manager	Coordinator	Grant Writer	Volunteer
View Dashboard	Full	Full	Location	Location	Read	Limited
Enroll Students	Yes	No	Yes	No	No	No
Edit Student Info	Yes	No	Yes	No	No	No
View Student Roster	All	County	Location	Location	Multi	Location
View Identity Section	Yes	Yes	Yes	Yes	Yes	Yes
View Contact Info	Yes	Yes	Yes	Yes	No	No
View Education/Program	Yes	Yes	Yes	Yes	Yes	No
View Living Situation	Yes	Yes	Yes	Yes	Yes	No
View Health & Justice	Yes	Yes	Yes	Yes	Yes	No
View ACE Data (Tier 2)	Yes	No	Yes	No	No	No
View Case Notes (Tier 2)	Yes	No	Yes	No	No	No
View SSN (Tier 1)	Yes	No	No	No	No	No
Take Attendance	Yes	Yes	Yes	Yes	No	Yes
Correct Old Attendance	Yes	No	72hr	No	No	No
Manage Classes	Yes	Yes	Enroll	No	No	No
Create Tests/Surveys	Yes	Yes	No	No	No	No
Record Skills	Yes	Yes	Yes	Yes	No	No
File Incident Reports	Yes	Yes	Yes	Yes	No	No
Send Notifications	Yes	Yes	Yes	No	No	No
View Messages	Yes	Yes	Yes	Yes	No	No
Send Messages	Yes	Yes	Yes	No	No	No
View/Upload Documents	Yes	Yes	Yes	No	No	No
Delete Documents	Yes	No	No	No	No	No
Run Reports	Yes	Yes	No	No	Yes	No
Export CSV	Yes	Yes	No	No	Yes	No
Manage Users	Yes	No	No	No	No	No
View Audit Trail	Yes	No	No	No	No	No
Backup & Restore	Yes	No	No	No	No	No
Manage Terms/Locations	Yes	Yes	No	No	No	No
Community Partners	Yes	Yes	Yes	Yes	Yes	No
Follow-Up Tracking	Yes	No	Yes	No	No	No
Add Notes	Yes	Yes	Yes	Yes	No	Yes

Legend: Yes/Full/All = full access (green) | No = no access (red) | Location/County/Multi/72hr/Enroll/Read/Limited = conditional access (yellow)

Understanding Conditional Access

Some cells show a condition instead of "Yes" or "No":

Value	Meaning
Location	Access limited to your assigned location only
County	Access limited to your county (Jackson or Josephine)
Multi	Access across multiple locations (read-only)
72hr	Can only make changes within 72 hours of the event
Enroll	Can enroll students into classes, but can't create or manage the class itself
Read	Read-only access — can view but not create or edit
Limited	Significantly restricted view (e.g., Volunteer sees Identity only)
Full	Complete access to this feature
All	Access across all locations (Super Admin)

Location Scoping

VoTech scopes access by location:

Super Admin — sees all 3 locations (Medford, Grants Pass, Shady Cove)
Director — sees all locations in their county
- Jackson County: Medford + Shady Cove
- Josephine County: Grants Pass
Case Manager, Coordinator, Asst. Coordinator, Volunteer — see their one assigned location
Grant Writer — sees multiple locations for reporting (read-only)

ℹ️ NOTE:

A user can be assigned to only one location (or one county for Directors). If you need access to a different location, contact a Super Admin to update your assignment.

Data Tier Restrictions

The permission matrix above shows feature access. Data tiers add another layer:

Tier	Who Can See	Examples
Tier 1	Super Admin only	SSN
Tier 2	Case Manager + Super Admin	ACE data, case notes
Tier 3	All authorized staff	Justice, disability, foster care
Tier 4	All authorized staff	Demographics, attendance

See Data Tier Definitions for the full breakdown.

Related Guides

Understanding Your Role
Data Tier Definitions
Student Detail Page — section-by-section visibility

Parent & Student Portal Glossary